Add New User

Created: 2023-02-09 16:17:19 -0700 Modified: 2023-02-13 15:22:07 -0700

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Information Required

1. Full Name
2. Private email - to send credentials
3. Employment role (Architect, Admin, etc)
4. Software needed (determines licensing, access, installations)

Create the user account in ActiveDirectory

1. Login to PDC as Administrator with Remote Desktop
2. From the Server Manager, select Tools-> Active Directory Users and Computers

1. Navigate to Active directory|Studiocompletiva.com|Users
2. Right-click on Users, and Click on New|User

1. Fill out the New User form and include First and Last name a. User logon name is first.last b. Pre-Windows 2000 is the same

2. Click Next

1. Give the User a Password and uncheck "user must change password at next logon"

   We will need access to their system prior to them joining

2. Double-click on the new user in the list of users and fill out the following information

a. Member Of (Group memberships)

UserType	Group	Description
All	Domain Users	Default domain group - REQUIRED
Architect	Architecture	Controls access to PROJECTS folder and other architectural resources
Employee	Local Administrators	Allows users with studioc computers to manage installations themselves.
HR/Business office	Accounting	Access to sensitive folders on NAS

b. Attribute Editor: Find ProxyAddresses Attribute in the list and double-click to change the value

c. Set primary email address for 365: SMTP:<first>.<last>@studiocompletiva.com

d. Add a secondary email address for 365: smtp:<email alias>@studiocompletiva.com (optional)

1. Apply Changes and close

Sync to Azure using the Synchronization Service Manager

1. Open Synchronization Service Manager

1. Go to Actions|Run
2. Choose the studiocompletiva.com Connector from the list
3. Select 'Export' for the run profile
4. Confirm the Export was a success

Assign Microsoft 365 License from portal

1. Login to portal.office.com with an Administrator account
2. Go to the Admin App
3. Click on Users | Active Users
4. Find the new user account
5. Click on the account
6. On right user panel, click on Licenses and apps

1. Choose the appropriate available licenses for the new user.

MS 365 Business Basic	Email and teams only
MS 365 Business Standard	Full office suite + email

Other licenses

MS 365 Business Voice	Phone service
MS Power Automate Free	Why not??

It may take 20 minutes or so for the new account exchange email account to be setup automatically

SETUP NETWORK SHARES

Drive letter	Location	Notes
G:	10.0.0.250StudioC	Autogenerated through GPO
S:	10.0.0.250StudioCSCANS	Autogenerated through GPO
H:	10.0.0.250Homes	Manually created on workstation

1. Login to the NAS and open File Station
2. Navigate to Homes and create the user's folder

1. Right-click on the new user folder and click on Properties

1. Change the owner of the folder to the new user account. Apply changes to this folder, subfolders, and files.

1. Click on the Permission tab

2. Click Create and Add the new user account, apply to all, and set the permissions as follows:

   a. Uncheck Administration b. Check READ c. Check WRITE

3. Click Done

4. Back on the previous menu, check "Apply to this folder, sub-folders, and files"

5. Click Save

6. On the user Workstation, Create the H: Mapped drive to the new user's folder

7. Next, Create a folder for new User to store SCANS

   a. On the NAS Console, Go to File Station b. Navigate to StudioC\SCANS folder c. Add new user's folder

8. Right-click on the new user folder and click Properties

9. Change the owner to "Scanner" -- the local account, not the domain account
10. Check the "Apply to this folder, sub-folders and files"

11. Save changes

12. Add the user to the MF Printer Contacts (Konica Minolta)

    a. Login to the printer interface: http://10.0.0.136 b. Click on the Store Address tab c. Click the New Registration Button

13. Choose SMB and click OK

14. Enter the Name of the user

15. Select the Keyword for address search -- ABC, DEF, etc -- base it on the user's last name (ex: Applewood would go in ABC)
16. Check the Main Checkbox
17. Check the "please check to enter host name"
18. Enter the NAS IP Address: 10.0.0.250
19. File Path is StudioCSCANS
20. User ID is 'scanner'
21. Password - in keeper
22. Click OK to save


SETUP MICROSOFT 365 USER AND DOWNLOAD OFFICE (IF APPLICABLE)

1. After logging into the new user's workstation, open a browser
2. Login to https://portal.office.com as the new user
3. Go through the MFA setup and in the Phone setup, use your own cell phone number

We change that after the setup is completed.

1. Once you are successfully logged in to the portal, if the user is licensed with MS OFFICE STANDARD and the workstation does not have Office installed, download the installer for 64-Bit Office

   a.  Click HOME in the portal
   

On the right side, there are installation options based on their license.

1. Click on Other Install Options


1. Click on Apps and Devices, then choose Office, 64-Bit and Install Office


1. Run the downloaded installer
2. Once complete, Proceed to setting up Outlook

SETUP OUTLOOK AND TEAMS ON WORKSTATION

1. Login to the new user's workstation
2. Launch Outlook
3. Confirm the user's email address is in the box
4. When authenticating, let the account be system-wide and not just for Outlook

Teams installation

NOTE: sometimes this is installed automatically with Office or shortly afterwards, we will assume it is not

1. While logged into the portal as the user, go to the TEAMS app (https://teams.microsoft.com)
2. Download the Desktop App from either the '...' menu or the bottom left of the navigation